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Room Reservation Instructions

The Huntsville Madison County Public Library's Online Reservation System by Demco Software is an easy way for you to book your rooms. Hopefully this will assist you in that process, but please feel free to contact the Bailey Cove, Downtown Huntsville, Gurley, Hazel Green, Madison or Murphy libraries if you have any concerns, questions, or would like to arrange a training session on using the system.

The training video that was recorded just prior to the recent software migration contains tips, tricks and a demonstration of using the system. The video can be found here or embedded at the bottom of this page. 

  • Before you have access to the Online Reservation System you'll need to read and accept our meeting room policies, Once you provide your contact information and click submit to accept the terms you'll be brought into the software.

Larger Rooms

  1. Decide which room or location you would prefer by checking our Amenities page. Click here for the full, annotated page
  2. Take a look at the concise instructions for the online reservation system [SPACES] which may be found this PDF file. This annotated color key (PDF) may be helpful when choosing rooms within the software. 
  3. When you are ready, accept the policies and reserve one of our meeting room SPACES at Main, Bailey Cove, Eleanor Murphy, Gurley or Hazel Green a week in advance of your desired meeting time
  4. If you have not already created an account you will be prompted to do so before you can make a reservation. This account will need to be verified, so please have access to your email. As soon as you verify you'll be returned to the reservation page.
  5. Once you submit your request you will receive confirmation and the request, along with any other SPACES requests, may be seen in your account dashboard. 
  6. You will receive an email when your request has been processed by a Space Manager.
  7. You may edit, copy or cancel your request in your account dashboard.

Smaller Rooms

  1. Decide which room or location you would prefer by checking our Amenities page. 
  2. Take a look at the concise instructions for the online reservation system D!bs which may be found in this PDF file.
  3. When you are ready, accept the policies and reserve a smaller room at the Downtown Huntsville or Madison location immediately.
  4. You may cancel your request by click on the link provided in the confirmation email.

Still have questions? Call or send an email to your Space Manager at the Bailey Cove, Downtown Huntsville, Gurley, Hazel Green, Madison or Murphy and we'll get back to you as soon as possible.

Thank you for using our meeting and study rooms!