The Board of Directors of the Huntsville-Madison County Public Library (HMCPL) is issuing a Request for Proposals (RFP) for janitorial services for the South Huntsville Library (“Library”) located at 7901-L Bailey Cover Road, Huntsville, AL 35802.
RFP OVERVIEW
RFP Title: Janitorial Services for South Huntsville Library
Timeline: RFP Issuance June 13, 2025
Optional Pre-proposal Tour: Tuesday, June 17, 2025, 3:30 p.m.
Proposal Submission Due: Friday, June 27, 2025, 2:00 p.m.
Anticipated Start of Service: Late August 2025
Contract Period: Three years with no automatic renewal
The full RFP can be found here.
Additional Questions:
Q. Can the cleaning be done before 6:00 a.m. or split between days and night?
A. Cleaning may be conducted after library closing and must be completed prior to library opening. The day porter must be on-site and available during scheduled hours.
Q. How many cleaners are currently being maintained?
A. A single company is currently contracted to clean the South Huntsville Public Library. They employ two overnight cleaners.
Q. Expected schedule: Seven days a week for cleaning?
A. Yes. The day porter is only required on-site 6 days a week.
Q. Is subcontracting allowed?
A. Yes, this is allowed, but names of subcontractors must be provided to the library.
Q. Are personal references and subcontractor references allowed?
A. Yes.
Q. What will the library supply?
A. The Library will provide plastic trash can liners, restroom paper products, hand soap and soap dispensers, and a computer cleaning product. All other Cleaning supplies and equipment must be provided by the Contractor.
Q. Is a Certificate of Liability required?
A. Proposers must be bonded and must provide a certificate of liability insurance. The winning proposer must add HMCPL, the Library Board of Directors, employees, and agents as additional insureds under any such insurance policy for purposes of services provided pursuant to this RFP and any resulting contract.
Q. Why is HMCPL seeking this bid?
A. The Current contract is a 3-year non-renewing contract that must be put out to bid.
